Offer a course in the catalog

The catalog offers one of your own courses on a voluntary basis. Learners pick it in the Player themselves, without you assigning it or adding it to the training matrix.

Before you start

• You can offer your own courses: courses your institution published in Studio and SCORM packages you uploaded yourself. Manufacturer courses cannot be offered. Studio courses come with Campus Full. SCORM packages also work with Campus Light.
• Only Campus managers see and change the release. Other roles see an error message at this spot.
• The course is published. See “Create your own courses” or “Upload a SCORM package”.

Offer a course

1. In Campus, open Manage learning paths. In the course list, own courses are marked “Own” and uploaded packages “External”. Click the course. The details open.

2. Find the Offer in catalog card. It shows “Not released in the catalog” as long as nothing is released.

3. Under Participation, choose how learners take part: Join immediately is preselected. With With approval, learners request participation and a Campus manager decides.

4. Under Visible to, choose who is offered the course: All learners at the institution, Selected roles or Selected departments. For the last two, tick at least one role or department. Without a selection, Save release stays disabled.

5. Click Save release.

   

You can tell it worked: the card shows “Released in the catalog”, and the Withdraw release button appears. If it fails, it says “The catalog could not be updated.”

What happens next

• Learners in the chosen audience see the course in the Player under “Catalog”: “Choose an optional course from your institution. Joining may use a learner place.” With Join immediately the course shows “Join”, with With approval “Request participation”. After that it shows “Participation requested – awaiting approval”, and after a rejection “Participation request rejected”.
• Requests go to the Campus managers of your institution and appear as the kind “Learner access”. See “Approve access requests”.
• If no learner place is free, the person waits: “Waiting for a learner place”. If a person already has the course assigned as an obligation, the obligation stays.
• Fracto sends no notifications for this: not when you release a course, nor for a request or a decision. Campus managers see open requests as described in “Approve access requests”; learners see the status in the Player under “Catalog”.
• With With approval, only a person with a confirmed primary email address can request. Otherwise the Player shows: “The catalog could not be loaded or participation could not be started.”
• Voluntary participations show in the person’s record marked “Voluntary”.
• To change a saved release, adjust participation or audience and click Save release again. If a chosen role or department has been archived since, it stays selected as “Archived” until you remove it.
• Withdraw release takes the course out of the catalog. A confirmation names the effect, for example for three participations: “Voluntary access for 3 participations ends. Earned certificates are retained.” Mandatory assignments are untouched, only voluntary participations end.

If it does not work

Message	What it means
The catalog could not be updated.	The release could not be loaded, saved or withdrawn. Common reasons: your role cannot release, the course is no longer an own course, or your institution has no Campus Full for Studio courses. Check role and selection and try again.